The MOL Group First!
MIP Is a Worldwide Information Sharing Tool
MIP Editorial Committee members, from left in back row: Ryota Kimura of the Information System Office, Kensuke Ito of the Corporate Planning Office, Akira Takabayashi of the Human Resources Division, and Hitoshi Sato of the Liner Division; and from left in front: Mieko Takagi of the Information System Office, Michimasa Noda of the Human Resources Division, and Daizo Kiyotomo of the Information System Office
On May 7, 2008, the MOL Group Information Portal (MIP) was opened as a tool to promote further expansion of MOL Group. As of October 2008, about 9,000 users were registered on MIP, and more than 150 group companies are participating, including about 50 in Japan and 100 overseas. In this issue, Ryota Kimura and Mieko Takagi, in charge of system planning of the Information System Office, outline the whole process of creating and launching MIP and talk about how to use it.
MOL College Was the Inspiration
The comment that "Overseas employees had amazingly little information" at the second MOL College held in October 2006 triggered the MIP opening. Building an information sharing tool to serve the MOL Group all over the world across divisions and segments was the first ever attempt at such a comprehensive resource. The MIP Editorial Committee and administration and business divisions in the MOL Head Office discussed the information and content to be provided.

First, we posted positions and outlines of people responsible for various operations as well as portrait images in the shared address list, to enhance communication. Then, we posted the Corporate Principles, safe operation information, and more on the Main Portal, to ensure that all MOL Group employees are moving in the same direction. What's more, we created an individual-participation type function that gives users authority to access the folder of the organization they belong and upload files freely, making it easier to share information within divisions and the group.

Feeling Our Way Along

We learned by trial and error how to gather employee information from group companies that had not been managed in an integrated fashion and how we could quickly reflect the information such as "enter, transfer, retire" by giving IDs to individuals. So, we assigned a person called the group administrator to supervise and maintain this list. By giving IDs to all users, they all have authority to upload the information on the division they belong to, plus their e-mail addresses, portrait images, and telephone numbers.

Creating a Useful Portal Site

After the MIP was open, we created a manual for the group administrator and held briefing sessions in Tokyo and Osaka.

We continue working to enhance the skill of the group administrator, improve the quality of the content, and boost operational efficiency to make this portal a have-to-have resource for everyone in the MOL Group.

We will add new functions and create a new e-mail magazine, so please log in and get started. We welcome various ideas such as sharing of useful information, knowledge management, specific business segment information, and information sharing pages within the company and within a project. Please feel free to contact the MIP Editorial Committee at mol-global.com@mail.mol.co.jp For questions regarding User IDs or passwords, please contact mip.helpdesk@mol-ips.com.
MIP Is Easy - Even for Beginners
Let's Log in and Input Your Profile!		 My name is "Popy."
Find me using "search."
1. Log-in screen
Portal
The portal is a gateway for information from inside/outside the company. Users can browse various information by division, position, and related operations using this portal display function.

It includes the main portal that is commonly available for all MOL Group companies, and the group portal that is available only for specific organizations (groups). The main portal provides basic knowledge and information needed for the users who belong to MOL Group.
* Please visit the "INSUITE Guide for General Users, 3. Portal Functions" for details.
2. Top window
3. Address list
Address List
Users can confirm information such as names, e-mail addresses, telephone numbers, companies, and duties of all MIP users. In addition, they can easily find MIP members not only by a key word search function, but also by a hierarchical tree of the company and division the member belongs to. Then just click on the e-mail address. and a new mail message opens automatically.
* Please visit the "INSUITE Guide for General Users, 5. Function of address list" for more operating tips.
4. Address list search window
5. Address list information
6. Address list information
For further information, please contact:
Mip.Helpdesk@mol-ips.com